7 Benefits of Data Capture Software

7 Benefits of Data Capture Software

Data capture software is quickly becoming an essential tool for professionals inundated with data entry. From busy accountants to financial investigators, professionals across the world are adopting this time saving solution to help improve the workflow of their business. So what are the benefits of implementing data capture software into your daily tasks? Let’s take a look at some of the many reasons professionals are choosing to automate the data capture process.

Benefit 1
The most obvious benefit of data capture software is that it eliminates manual data entry. That means no more typing data from your paper or PDF statements into QuickBooks or Excel. Data capture software, like ScanWriter, can integrate with your third party program (like QuickBooks, Excel, Xero, etc.), automatically transferring data from your specified documents into clean, organized columns and fields within your integrated software. Kiss the physical pain and stress of manually typing mass amounts of data goodbye!

Benefit 2
Proprietary data capture softwares offer up to 90% in time savings. Eliminating mundane tasks, like data entry, means more time to spend growing your business. Take on more clients, better service current clients, evolve current services and create new services. The success of your business depends on its ability to grow and adapt, and freeing up more time in your day will help you master the big picture success of your business.

Benefit 3
Data entry tasks are time consuming, not to mention they come and go on a by project basis. Therefore, these tasks are often outsourced or fulfilled by temporary employees. With data capture software, you aren’t plagued with hiring new employees and even better, you don’t have to worry about the cost associated with new employees or outsourcing. Data capture software is an in house resource that directly reduces business costs.

Benefit 4
Manually typing mass amounts of data on a daily (or even a regular basis) has proven to lower employee morale and satisfaction. And with low employee satisfaction comes a high turnover rate and a decrease in quality of work – ultimately affecting the success of your business. Equipping data entry professionals with a helpful tool like data capture software will improve employee satisfaction rates and employee success. Empower your employees, giving them the tools they need to excel in the workplace. Complete projects faster, improve quality of work and create more opportunities for career growth.

Benefit 5
Automating data capture eliminates human error and increases data accuracy rates by 100%. Proprietary softwares offer built in features (like color coding and balance calculations) and state of the art technology in order to verify complete accuracy before every QuickBooks import or export to Excel. In addition, the software eliminates the need to manually check and re-check for data accuracy. That means no more time spent searching through documents wondering why your data didn’t reconcile.

Benefit 6
Not only does data capture software increase data accuracy rates, it also increases data integrity. As a professional who builds your career around calculated data, the idea of data integrity can either make or break your business. With a helpful data capture software, you can remain confident that your data is consistent and accurate month after month. Improve business reliability, gain the confidence of your clients and create a foolproof workflow process – setting your business apart from the rest.

Benefit 7
The right data capture software will create a quick and easy data analysis process. Most OCR softwares only capture raw data, but advanced softwares, like ScanWriter, capture and produce actionable data. This means the data is captured from specified fields and organized in an easy to read format. Advanced softwares can even export your organized data into an Excel spreadsheet for immediate analysis.

To learn more about how data capture software can improve your business workflow contact Personable Inc. at (800) 688 – 4281 or email info@personable.com. Or schedule a free online ScanWriter demonstration by calling (714) 430 – 6944.

Three Ways to Enhance Data in ScanWriter

Three Ways to Enhance Data in ScanWriter

Data entry automation software may relieve your hands of tedious keying and typing, but did you know it can also enhance data for a more efficient analysis? Government agencies and top CPA firms use ScanWriter’s exclusive features to automatically flag transactions, set formulas and extract locations and business names – helping save 90% more time in the data analysis process.

Here’s three ways to enhance data in ScanWriter:

  1. Extract the Business Name from the transaction Description

Stop wasting time trying to identify information lost amongst the junky transaction description. With a simple click, ScanWriter can extract essential information (like the Business Name and if it was a Transfer, Deposit or Refund) from each description. Just click Edit Data > Mapping > Get Business Name. ScanWriter will automatically create a new column called “Business Name” and enter the extracted information. The Business Name column even exports to your final Excel file.

[Example:]

Description:
FL Tlr transfer to Chk 1234 Banking Ctr The Falls #0000888 FL Confirmation# 2975634302

What ScanWriter extracts:
transfer to Chk 1234

  1. Flag specific transactions with Data Column Mapping

In an investigation, scouring data for key financial indicators is an essential yet very meticulous task. ScanWriter can help identify these important indicators, setting your analysis up for success before it even starts. Customize ongoing or one time mapping rules with ScanWriter’s Data Column Mapping (Quick Mapping) feature. Flag specific account activity in a separate and customized column. Just select the “From” column (where the data will be pulled from) and the “To” column (where the data will be identified and flagged). You can identify data “exactly” or identify data “containing” certain information. Export all the information to an Excel spreadsheet for fast, straightforward analysis.

[Example:]

From
“Description”

To
“Notes”

Contains
“American Express”

Identify in Notes as
“Personal”

mapping

          3. Custom Sort Data

ScanWriter makes it easy to organize and identify specific data with its custom sort feature. Simply click the column name to sort alphabetically, by date, by Business Name, by custom indicators and more. You can even drag and organize columns to your desired order. Simply click and drag.

sort

ScanWriter hosts various features to help continuously enhance and analyze data. For more information on ScanWriter features or to learn how ScanWriter can help increase efficiency for your business please contact info@personable.com or call (800) 688 -4281.

Request a free online demo here!

Data Automation Software Leverages Document Intensive Services for Accounting Firm

Data Automation Software Leverages Document Intensive Services for Accounting Firm

Media Contact
Name: Chelsey Kruger
Company: Personable Inc.
Phone: 714.430.6944 x 802
Email: marketing@personable.com

Data Automation Software Leverages Document Intensive Services for Accounting Firm

CHARLESTON, S.C. (JANUARY 11, 2017) – Today, Fine Accountess, LLC., an accounting firm specializing in litigation support, announced the implementation of ScanWriter Excel Edition to greater assist clients with document intensive services. ScanWriter Excel Edition, developed by Personable Inc., is the leading automated data entry solution for accounting professionals, offering superior speed and accuracy when capturing and transforming data from legal documents.

Fine Accountess, LLC. proudly supports its clients, investigating thousands of pages of financial documents for litigation matters. ScanWriter Excel Edition leverages the services of Fine Accountess, LLC. by instantly capturing and preparing data in a clean, customized Excel file for each case, helping manage complex litigation efficiently and offering the firm the ability to devote resources to data analysis rather than data entry.

“With the implementation of ScanWriter, I have been able to expand my client base by offering more affordable services,” said Karen Fine, CPA, Managing Member of Fine Accountess, LLC. “Days of work can now be done in minutes.”

For more information about Fine Accountess LLC., contact 843-779-0971 or visit www.fineaccountess.com. To learn more about ScanWriter Excel Edition call 800-688-4281 or visit www.personable.com.

About Fine Accountess, LLC.
Karen Fine, CPA, Managing Member of Fine Accountess, LLC., has met both the AICPA and the NACVA’s rigorous standards of professionalism, expertise, objectivity and integrity in the fields of business valuation, litigation support, and related consulting disciplines. Fine Accountess, LLC. is a boutique accounting firm specializing in litigation support throughout Charleston, South Carolina, providing comprehensive and efficient financial services. Fine Accountess, LLC. delivers useful information and minimizes litigation expense, while achieving superior outcomes for its clients. To learn more about Fine Accountess, LLC., visit www.fineaccountess.com, or contact Karen Fine, CPA, at 843-779-0971.

About Personable, Inc.
Personable, Inc., an Intuit and Microsoft Gold Certified Developer, is a document management solutions provider that simplifies data entry for legal and accounting professionals. ScanWriter, its leading data-capture software, automates intelligent data collection into QuickBooks and Excel so businesses and organizations can improve productivity and bring their workflow into the digital age, without sacrificing accuracy. For more information or to see a demo of ScanWriter, please call 800-688-4281 or visit www.personable.com.

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How to Create a Data Quality Checklist in ScanWriter

How to Create a Data Quality Checklist in ScanWriter

Did you know that *almost 90% of spreadsheets have errors? Now with the leading data automation software, ScanWriter, you can guarantee 100% accuracy in every spreadsheet – every time.

Here’s how to create an easy data quality checklist in ScanWriter:

After ScanWriter automatically converts the data from your paper or PDF statements and organizes the data in the easy to read data preview screen…

checkbox-303113Follow ScanWriter’s data color coding system

  • Data in Black means it’s verified
  • Orange means that ScanWriter automatically corrected the data, but you should double check for accuracy
  • Data in Red means you need to correct the data

How to edit the colored data:

Displaying the source document on the left and the data that ScanWriter captured on the right, ScanWriter makes it easy to verify any data item. Simply click on the specified data item on the right side of the data preview window and ScanWriter will automatically highlight the data item on the source document to the left. Directly edit the data item in ScanWriter’s data preview window.

checkbox-303113Compare the data ScanWriter captured side by side with the source document

The Compare Data feature is great for checking the accuracy of poor quality documents. Simply click on ScanWriter’s Compare Data feature and choose the column(s) you would like compare. ScanWriter will display the captured data in a green box directly next to the data on the source document. Compare data side by side and easily edit any data in the green box. The data in ScanWriter’s preview screen will automatically update.

checkbox-303113Verify data with the ‘Check Balance’ feature

ScanWriter’s Check Balance feature automatically calculates the balance that ScanWriter captured by date and compares it to the balance found on the source document. Identify any differences in the ‘balance difference’ column and directly edit the data on the fly for that period. Then just recalculate the balance. When you see ‘0.00’s in the balance difference column for each period, you know your data is correct.

Using ScanWriter’s exclusive data accuracy check features, you can ensure 100% accuracy with every QuickBooks import or Excel export. ScanWriter’s features make data quality management painless, quick and easy.

To learn more request a free ScanWriter demonstration or contact us at (800) 688 – 4281.

*analysis of various studies report

How to Upgrade Your Accounting Status in 2017

How to Upgrade Your Accounting Status in 2017

What are the big career changes you want to make in the new year? Is it a promotion or a raise? Maybe it’s expanding your business or simply just lightening your physical workload?

Whatever it is…we’ve never seen a more ideal time for professional improvement. With the help of technology, you can now take career changes into your own hands, throwing traditional practices behind you and capitalizing on the resources ahead of you.

Until now, traditional accounting practices like manual data collection and manual data entry have quite frankly been robbing your business of precious time and downplaying your professional expertise. As an accountant, it’s your job to measure and advise the health of businesses, not spend all your time keying in information back and forth between financial documents and accounting software.

This new year, upgrade your accounting status! Take on more clients, offer more services and best of all earn more, all while reducing your workload with ScanWriter.

Easy, Cost Effective Technology Solutions
Time Savings

Technology like integrative data automation software is an easy, cost effective solution to collect, cleanse and organize data from financial statements – in just minutes. With a simple workstation installation, proprietary softwares automatically connect to your accounting software (Excel, QuickBooks, etc.). All you have to do is scan paper documents or browse for PDFs within the data automation software and watch it populate the data. Leading data automation softwares, like ScanWriter, can process a year’s worth of statements in under 5 minutes. Accuracy check features are available to help verify 100% data accuracy and enhance data for optimal analysis. After just a few short minutes of enhancement and accuracy checks, data automation software will automatically convert the data to your accounting software with one simple click.
More time savings means more time to service current clients and more time to take on new clients.

Prepare for Analysis

Not only do these softwares help save 90% more time overall, they also help streamline and enhance financial analysis. Add item or field customizations, set rules and create a straightforward document management workflow for every client or project. Abilities like these help enhance your client experience and support a level of expertise outside of traditional accounting services.

Spend more time analyzing your client’s business health and provide a deeper level of business advising – strengthening client relationships and expanding your overall business opportunities.

Leverage your accounting expertise and reduce your physical workload all while gaining opportunities to increase profits, and improve and restructure your billing methods.

Request a FREE online ScanWriter demonstration today!

How Data Capture Sets the Stage for Data Analysis

How Data Capture Sets the Stage for Data Analysis

Joe is working on a financial investigation. He has hundreds of paper and PDF bank statements, bills, and records to investigate, but only a month to do so. Not to mention three other projects going at the same time. Sound familiar?

So Joe sends those documents off to his trusted data entry clerk to be keyed into an investigation friendly format, and weeks later he finally receives his data via an Excel file. Now there’s already two major problems with this process:

  1. Joe has to trust that every piece of data has been accurately recorded
  2. Joe has lost a week or more of investigation time

Now Joe’s scrambling to dive into the Excel file and locate the key data indicators for the case – sacrificing the quality of the investigation as well as the quality of his additional projects in his race against the clock.

We know from this scenario that the greatest factors to set the stage for an efficient investigation are TIME and ACCURACY. Your investigation starts there. The faster you can capture and organize your data into an easy to read – 100% accurate file, the more time you have to conduct an in depth thorough investigation for every case.

Data capture software will eliminate these investigation hurdles and prepare your data for the ultimate data analysis.

Start here….

Step 1 Document Types

Don’t limit yourself. Find a data capture software that can pull data from any computer generated document, like bank statements, bills, invoices, phone records, highway passes and more.

Step 2 Speed Test

Ensure your software can capture transactions at 1 -5 seconds per page, allowing for optimal time savings no matter how many statements need processed.

Step 3 Transaction Types

Most data entry softwares are limited by the type of data they can capture. Make sure the software you choose is able to recognize the TYPE of data you would like to capture, from standard fields like the Amount, Date and Check Number to custom fields like the City and State of each transaction.

Step 4 Accuracy Checks

Accuracy is key. What good does a data entry software serve if you can’t guarantee the data is 100% accurate? Look for specialized features within the data capture software to ensure all data can be captured fully and accurately.

Step 5 The Final Export

Check the final outcome! Review the data capture’s full and final exported data file to make sure the data is clean, organized and easy to continue with the investigation.

Step 6 Data Analysis

The right data capture software will set YOU up for success. Look for a data capture software that partners with data analytics softwares, like Microsoft’s Power BI. Enhance your final exported data file with visual reports and graphics, leveraging every investigation with fast, easy to understand data analysis.

 

Smart data capture software can be the changing force of your entire investigation process. Learn more about how ScanWriter and Power BI have partnered to bring you a streamlined data capture and analysis process.

Data Automation: Accomplish More – Faster

Data Automation: Accomplish More – Faster

This week we’re discussing Data AUTOMATION. Why is it important? How can it help your business? And how do you choose the right automation software?

If you have any questions, feedback or ideas about this week’s topic feel free to leave a comment below, post to our Facebook page or email us directly! Or Request a free online ScanWriter demonstration.

When we talk about data automation, the first question people always ask is ‘how do I know the data is accurate?’ I mean after all, a lot of data automation softwares spit out something that’s hard to read or just causing more work than actual manual data entry.

The fact of the matter is we can’t leave ALL the responsibility to technology. We have to combine that power of technology with the power of our human sense. So what happens when you use the RIGHT data automation software to leverage both the man and the machine?

Choose a data automation software that organizes your transactions into a clean, customized and orderly file. Nothing’s worse than having to decipher your data from the start! The right software will set you up for success, delivering an easy to read file instantly.

Choose a data automation software that puts accuracy at the forefront. After capturing the data and automating the data to your desired file, it’s time to check for accuracy. Proprietary software offers accuracy check features that are easy to use and save you about 90% more time.

• Color Coding Features
• Check Balance Features
• Direct Mapping Features

Features, like the ones shown above, prioritize ways to check and double check for data accuracy and actually improve the quality of your data overall. If the first data check point proves everything accurate, then voila! You’re done. If it shows some discrepancies, then proprietary software will help lead you through quick, user friendly steps to achieve 100% data accuracy. It’s these steps and exclusive feature types that help save you 90% more time over all.

Leveraging the right data automation software will not only bring you peace of mind, it will aid you in completing consistently accurate and quality work. Automation helps streamline your workflow, helping you accomplish more work in a fraction of the time.

For more information, request a free demo of ScanWriter, to see exactly how you can save 90% more time and achieve 100% accuracy every time.

Keep checking our Facebook page for more Automation tips all week long!