7 Benefits of Data Capture Software

7 Benefits of Data Capture Software

Data capture software is quickly becoming an essential tool for professionals inundated with data entry. From busy accountants to financial investigators, professionals across the world are adopting this time saving solution to help improve the workflow of their business. So what are the benefits of implementing data capture software into your daily tasks? Let’s take a look at some of the many reasons professionals are choosing to automate the data capture process.

Benefit 1
The most obvious benefit of data capture software is that it eliminates manual data entry. That means no more typing data from your paper or PDF statements into QuickBooks or Excel. Data capture software, like ScanWriter, can integrate with your third party program (like QuickBooks, Excel, Xero, etc.), automatically transferring data from your specified documents into clean, organized columns and fields within your integrated software. Kiss the physical pain and stress of manually typing mass amounts of data goodbye!

Benefit 2
Proprietary data capture softwares offer up to 90% in time savings. Eliminating mundane tasks, like data entry, means more time to spend growing your business. Take on more clients, better service current clients, evolve current services and create new services. The success of your business depends on its ability to grow and adapt, and freeing up more time in your day will help you master the big picture success of your business.

Benefit 3
Data entry tasks are time consuming, not to mention they come and go on a by project basis. Therefore, these tasks are often outsourced or fulfilled by temporary employees. With data capture software, you aren’t plagued with hiring new employees and even better, you don’t have to worry about the cost associated with new employees or outsourcing. Data capture software is an in house resource that directly reduces business costs.

Benefit 4
Manually typing mass amounts of data on a daily (or even a regular basis) has proven to lower employee morale and satisfaction. And with low employee satisfaction comes a high turnover rate and a decrease in quality of work – ultimately affecting the success of your business. Equipping data entry professionals with a helpful tool like data capture software will improve employee satisfaction rates and employee success. Empower your employees, giving them the tools they need to excel in the workplace. Complete projects faster, improve quality of work and create more opportunities for career growth.

Benefit 5
Automating data capture eliminates human error and increases data accuracy rates by 100%. Proprietary softwares offer built in features (like color coding and balance calculations) and state of the art technology in order to verify complete accuracy before every QuickBooks import or export to Excel. In addition, the software eliminates the need to manually check and re-check for data accuracy. That means no more time spent searching through documents wondering why your data didn’t reconcile.

Benefit 6
Not only does data capture software increase data accuracy rates, it also increases data integrity. As a professional who builds your career around calculated data, the idea of data integrity can either make or break your business. With a helpful data capture software, you can remain confident that your data is consistent and accurate month after month. Improve business reliability, gain the confidence of your clients and create a foolproof workflow process – setting your business apart from the rest.

Benefit 7
The right data capture software will create a quick and easy data analysis process. Most OCR softwares only capture raw data, but advanced softwares, like ScanWriter, capture and produce actionable data. This means the data is captured from specified fields and organized in an easy to read format. Advanced softwares can even export your organized data into an Excel spreadsheet for immediate analysis.

To learn more about how data capture software can improve your business workflow contact Personable Inc. at (800) 688 – 4281 or email info@personable.com. Or schedule a free online ScanWriter demonstration by calling (714) 430 – 6944.

Fast Easy Accounting Shares How to Save Time & Increase Profits in Podcast

Fast Easy Accounting Shares How to Save Time & Increase Profits in Podcast

Do you feel like you’re losing more and more time to tedious manual data entry? Manually entering financial transactions is no easy task and often times robs you of time better spent growing your business and improving your business experience. So what if you could automate data entry into QuickBooks and save 90% more time in the process? In Fast Easy Accounting’s latest podcast, Randel DeHart speaks with Personable Inc. about ‘fast, easy’ ways to automate data from financial documents into QuickBooks.

“[ScanWriter] is a valuable resource to Contractors, Accountants, Lawyers and anyone who has a lot of data entry,” said DeHart in his podcast.

Click here to listen to the podcast and read the full article on the Fast Easy Accounting Blog.



Contractor’s Alliance Cuts Invoice Processing Time by 98%

Contractor’s Alliance Cuts Invoice Processing Time by 98%

The Plumbing Mechanical Sheet Metal Contractors’ Alliance (PMSMCA) is an alliance made up of several trade associations in the construction industry. They support plumbing, mechanical, sheet metal and air conditioning contractors and local industry. The PMSMCA members count on the alliance to act as their advocate, furnish educational opportunities, provide safety support and represent them when dealing with the public, government, other construction industry associations, manufacturers and labor. The PMSMCA processes six different construction industry funds throughout Wisconsin and serves 75 members and about 250 Industry Fund Contributors.

PMSMCA’s Challenge

Rebekkah Herrera has been working with the PMSMCA for 10 years as the Operations Manager of the Accounting Department. She is currently responsible for the accounting services for PMSMCA members, across 14 separate organizations. By mail every month, Rebekkah’s department receives over 200 invoices. One of her many responsibilities is to manually record the invoice data into QuickBooks software. Rebekkah found herself completely inundated with invoices, “I just didn’t have time for anything else,” she said. Entering data for up to three days every week, Rebekkah needed a QuickBooks integrative solution that would enter hundreds of invoices quickly and efficiently. In addition to data entry, the PMSMCA required a solution that would ensure total data accuracy, as the data drastically affects the financial involvement of the PMSMCA’s Industry Fund Contributors.

The Solution

The PMSMCA needed an automated data entry solution that would support a productive work place for their employees as well as a trusted financial resource for their members and industry funds. After investing in ScanWriter, Rebekkah is now able to process all of her invoices at once, while automatically integrating into QuickBooks and maintaining 100 percent data accuracy. Previously, Rebekkah spent up to three days a week manually processing invoices, but with ScanWriter, Rebekkah is able to enter all of the invoices at once at the end of the month, with the entire process taking about 2 hours. “Because of ScanWriter, we went from several days of work a week to only a couple of hours,” Rebekkah explains. “ScanWriter is quick and easy to work with.” ScanWriter not only cuts Rebekkah’s invoice processing time from 59 percent to less than 1 percent, but ScanWriter also ensures PMSMCA’s invoice data transfers clean and accurate, leaving Rebekkah to focus more on growing her business and less on data entry and accuracy.

PMSMCA’s Solution Benefits

Since implementing ScanWriter, the PMSMCA’s accounting department is able to focus more on serving their members and growing their department, since the amount of time they spent on invoicing tremendously decreased. “Our department just had two people retire, so I have even been able to take on some of their previous responsibilities and hire more employees,” said Rebekkah. In addition, the PMSMCA’s members and Industry Fund Contributors are better assisted as financial data remains consistent with 100 percent accuracy.

To learn more about ScanWriter request a free online demo!

Or contact info@personable.com/(800) 688 4281.

ScanWriter Expands Business for Golden Valley Accounting

Business Challenge:

As do many accounting firms, Golden Valley Accounting (GVA) was dedicating an enormous amount of time and energy into manual data entry. Too many hours of labor were spent entering data from client bank statements, credit card statements and invoices into QuickBooks. The Golden Valley Accounting team was spending 90% of their day on manual data entry plus the time spent checking and re-checking data for human error. “The time and cost of manual data entry” was our greatest business challenge, said Randell Toporowski, Owner at Golden Valley Accounting. Due to a lack of resources and time, “we were having to turn business away and those were costs we weren’t always able to recover.”

Solution Overview:

“GVA is always looking for opportunities to deliver a better product,” said Toporowski. That’s why the firm decided to invest in ScanWriter. Automating data from client bank statements, credit card statements and invoices into QuickBooks, ScanWriter provides GVA with a high quality data management solution. “As long as your settings are set up right in QuickBooks, ScanWriter automatically gets it,” said Toporowski. The software even recognizes the tax assignment for each transaction. Toporowski admits he has a “significant level of confidence” in the quality of data that he imports to QuickBooks. “We can take the data from 10 different bank accounts and move it in QuickBooks without any ramification,” he said. “We send just about every form of document through ScanWriter and we think it works great.” Recently a client came to GVA with 3 years’ worth of filing and accounting work to be completed. Thanks to ScanWriter, GVA was able to complete the project in 2 weeks. “What people do in a day we can do in an hour with ScanWriter,” said Toporowski. “Clients are surprised how fast we can get reports back out to them.”

Business Benefits:

ScanWriter helped expand GVA’s clientele base and shifted how they do work in the office. “I recommend it to every accountant I meet,” said Toporowski. With the time saved, “ScanWriter gave us the opportunity to take on more clients,” said Toporowski, “ScanWriter gives a small practice like ours the ability to deliver high volume quality work.” The Golden Valley Accounting team is looking forward to learning more features within ScanWriter and expanding their software knowledge for maximized benefits.

About Golden Valley Accounting:

Golden Valley Accounting LTD (GVA) is a private accounting firm located in Saskatchewan, Canada. GVA supports the bookkeeping and accounting services, reports analysis, tax preparation and beyond, for a client domain that stretches across an array of industries.

Save your business 90% more time and request a FREE online ScanWriter demo today!

How to Create a Data Quality Checklist in ScanWriter

How to Create a Data Quality Checklist in ScanWriter

Did you know that *almost 90% of spreadsheets have errors? Now with the leading data automation software, ScanWriter, you can guarantee 100% accuracy in every spreadsheet – every time.

Here’s how to create an easy data quality checklist in ScanWriter:

After ScanWriter automatically converts the data from your paper or PDF statements and organizes the data in the easy to read data preview screen…

checkbox-303113Follow ScanWriter’s data color coding system

  • Data in Black means it’s verified
  • Orange means that ScanWriter automatically corrected the data, but you should double check for accuracy
  • Data in Red means you need to correct the data

How to edit the colored data:

Displaying the source document on the left and the data that ScanWriter captured on the right, ScanWriter makes it easy to verify any data item. Simply click on the specified data item on the right side of the data preview window and ScanWriter will automatically highlight the data item on the source document to the left. Directly edit the data item in ScanWriter’s data preview window.

checkbox-303113Compare the data ScanWriter captured side by side with the source document

The Compare Data feature is great for checking the accuracy of poor quality documents. Simply click on ScanWriter’s Compare Data feature and choose the column(s) you would like compare. ScanWriter will display the captured data in a green box directly next to the data on the source document. Compare data side by side and easily edit any data in the green box. The data in ScanWriter’s preview screen will automatically update.

checkbox-303113Verify data with the ‘Check Balance’ feature

ScanWriter’s Check Balance feature automatically calculates the balance that ScanWriter captured by date and compares it to the balance found on the source document. Identify any differences in the ‘balance difference’ column and directly edit the data on the fly for that period. Then just recalculate the balance. When you see ‘0.00’s in the balance difference column for each period, you know your data is correct.

Using ScanWriter’s exclusive data accuracy check features, you can ensure 100% accuracy with every QuickBooks import or Excel export. ScanWriter’s features make data quality management painless, quick and easy.

To learn more request a free ScanWriter demonstration or contact us at (800) 688 – 4281.

*analysis of various studies report

How to Upgrade Your Accounting Status in 2017

How to Upgrade Your Accounting Status in 2017

What are the big career changes you want to make in the new year? Is it a promotion or a raise? Maybe it’s expanding your business or simply just lightening your physical workload?

Whatever it is…we’ve never seen a more ideal time for professional improvement. With the help of technology, you can now take career changes into your own hands, throwing traditional practices behind you and capitalizing on the resources ahead of you.

Until now, traditional accounting practices like manual data collection and manual data entry have quite frankly been robbing your business of precious time and downplaying your professional expertise. As an accountant, it’s your job to measure and advise the health of businesses, not spend all your time keying in information back and forth between financial documents and accounting software.

This new year, upgrade your accounting status! Take on more clients, offer more services and best of all earn more, all while reducing your workload with ScanWriter.

Easy, Cost Effective Technology Solutions
Time Savings

Technology like integrative data automation software is an easy, cost effective solution to collect, cleanse and organize data from financial statements – in just minutes. With a simple workstation installation, proprietary softwares automatically connect to your accounting software (Excel, QuickBooks, etc.). All you have to do is scan paper documents or browse for PDFs within the data automation software and watch it populate the data. Leading data automation softwares, like ScanWriter, can process a year’s worth of statements in under 5 minutes. Accuracy check features are available to help verify 100% data accuracy and enhance data for optimal analysis. After just a few short minutes of enhancement and accuracy checks, data automation software will automatically convert the data to your accounting software with one simple click.
More time savings means more time to service current clients and more time to take on new clients.

Prepare for Analysis

Not only do these softwares help save 90% more time overall, they also help streamline and enhance financial analysis. Add item or field customizations, set rules and create a straightforward document management workflow for every client or project. Abilities like these help enhance your client experience and support a level of expertise outside of traditional accounting services.

Spend more time analyzing your client’s business health and provide a deeper level of business advising – strengthening client relationships and expanding your overall business opportunities.

Leverage your accounting expertise and reduce your physical workload all while gaining opportunities to increase profits, and improve and restructure your billing methods.

Request a FREE online ScanWriter demonstration today!

4 Ways to Grow Your Business Using Data Automation Technology

4 Ways to Grow Your Business Using Data Automation Technology

In a recent Accounting Professional Survey *100% of respondents said TIME is the limiting factor of [their] success. It’s apparent that the accounting industry is plagued with heavy restrictions due to the requirements of both of physically straining mass data entry and every day general business practices. TIME is eaten away by the stress of just staying afloat. So how can today’s accountants reverse this TIME consuming practice – all while increasing revenue and decreasing costs?

  1. Start Making Technology Work For You

Yes, new technology can be scary, but choose one that isn’t! It’s time for you to join the modern world and find a technology that works for YOU. For accountants, technology can actually help relieve the stress of unnecessary time consuming tasks like manual data entry, saving 90% more time every day! Look for a data automation software that makes it easy. Make sure it can convert anything from paper or PDF bank statements, credit card statements to bills, invoices and more straight into your accounting software. Proprietary software, like ScanWriter, offers a three step process that organizes and simplifies the data automation process for accountants. It easily walks you through the process of data capture and data cleansing, all while automatically converting that data into your accounting software – in just minutes. ScanWriter helps accountants enter a year’s worth of statements in under 5 minutes – now that’s a technology that works for YOU. Check it out here.

  1. Take on More Clients

When you decide to invest in data automation software and eliminate time consuming tasks like manual data entry, you open up doors to growing your business. Data automation software helps complete client projects faster – without sacrificing quality. Therefore, you can use your time to faster service current clients and allow more time for new clients, all while providing a supreme customer experience.

  1. Expand Your Expertise

With more time on your side, you can take on new challenges and expand your professional skillset. As an accountant, you have more to offer your clients than merely entering their data in to a spreadsheet or QuickBooks. Start digging deeper and offer financial advice based on their business practices. After all, you are the expert! Take the time to learn new skills and continue growing your business.

  1. Reduce Costs

When you use data automation software more projects and more clients doesn’t mean you need more hands. Keep your resources and human cost to a minimum while completing the maximum amount of work.

Saving 90% more time with data automation software, like ScanWriter, helps you increase revenue and decrease costs – all while creating a top of the line customer experience. Try it out today or contact us to learn more about how data automation software can help grow your business today!

*2016 Personable Inc. Accounting Professional Survey