Fast Easy Accounting Shares How to Save Time & Increase Profits in Podcast

Fast Easy Accounting Shares How to Save Time & Increase Profits in Podcast

Do you feel like you’re losing more and more time to tedious manual data entry? Manually entering financial transactions is no easy task and often times robs you of time better spent growing your business and improving your business experience. So what if you could automate data entry into QuickBooks and save 90% more time in the process? In Fast Easy Accounting’s latest podcast, Randel DeHart speaks with Personable Inc. about ‘fast, easy’ ways to automate data from financial documents into QuickBooks.

“[ScanWriter] is a valuable resource to Contractors, Accountants, Lawyers and anyone who has a lot of data entry,” said DeHart in his podcast.

Click here to listen to the podcast and read the full article on the Fast Easy Accounting Blog.



ScanWriter Expands Business for Golden Valley Accounting

Business Challenge:

As do many accounting firms, Golden Valley Accounting (GVA) was dedicating an enormous amount of time and energy into manual data entry. Too many hours of labor were spent entering data from client bank statements, credit card statements and invoices into QuickBooks. The Golden Valley Accounting team was spending 90% of their day on manual data entry plus the time spent checking and re-checking data for human error. “The time and cost of manual data entry” was our greatest business challenge, said Randell Toporowski, Owner at Golden Valley Accounting. Due to a lack of resources and time, “we were having to turn business away and those were costs we weren’t always able to recover.”

Solution Overview:

“GVA is always looking for opportunities to deliver a better product,” said Toporowski. That’s why the firm decided to invest in ScanWriter. Automating data from client bank statements, credit card statements and invoices into QuickBooks, ScanWriter provides GVA with a high quality data management solution. “As long as your settings are set up right in QuickBooks, ScanWriter automatically gets it,” said Toporowski. The software even recognizes the tax assignment for each transaction. Toporowski admits he has a “significant level of confidence” in the quality of data that he imports to QuickBooks. “We can take the data from 10 different bank accounts and move it in QuickBooks without any ramification,” he said. “We send just about every form of document through ScanWriter and we think it works great.” Recently a client came to GVA with 3 years’ worth of filing and accounting work to be completed. Thanks to ScanWriter, GVA was able to complete the project in 2 weeks. “What people do in a day we can do in an hour with ScanWriter,” said Toporowski. “Clients are surprised how fast we can get reports back out to them.”

Business Benefits:

ScanWriter helped expand GVA’s clientele base and shifted how they do work in the office. “I recommend it to every accountant I meet,” said Toporowski. With the time saved, “ScanWriter gave us the opportunity to take on more clients,” said Toporowski, “ScanWriter gives a small practice like ours the ability to deliver high volume quality work.” The Golden Valley Accounting team is looking forward to learning more features within ScanWriter and expanding their software knowledge for maximized benefits.

About Golden Valley Accounting:

Golden Valley Accounting LTD (GVA) is a private accounting firm located in Saskatchewan, Canada. GVA supports the bookkeeping and accounting services, reports analysis, tax preparation and beyond, for a client domain that stretches across an array of industries.

Save your business 90% more time and request a FREE online ScanWriter demo today!

How to Create a Data Quality Checklist in ScanWriter

How to Create a Data Quality Checklist in ScanWriter

Did you know that *almost 90% of spreadsheets have errors? Now with the leading data automation software, ScanWriter, you can guarantee 100% accuracy in every spreadsheet – every time.

Here’s how to create an easy data quality checklist in ScanWriter:

After ScanWriter automatically converts the data from your paper or PDF statements and organizes the data in the easy to read data preview screen…

checkbox-303113Follow ScanWriter’s data color coding system

  • Data in Black means it’s verified
  • Orange means that ScanWriter automatically corrected the data, but you should double check for accuracy
  • Data in Red means you need to correct the data

How to edit the colored data:

Displaying the source document on the left and the data that ScanWriter captured on the right, ScanWriter makes it easy to verify any data item. Simply click on the specified data item on the right side of the data preview window and ScanWriter will automatically highlight the data item on the source document to the left. Directly edit the data item in ScanWriter’s data preview window.

checkbox-303113Compare the data ScanWriter captured side by side with the source document

The Compare Data feature is great for checking the accuracy of poor quality documents. Simply click on ScanWriter’s Compare Data feature and choose the column(s) you would like compare. ScanWriter will display the captured data in a green box directly next to the data on the source document. Compare data side by side and easily edit any data in the green box. The data in ScanWriter’s preview screen will automatically update.

checkbox-303113Verify data with the ‘Check Balance’ feature

ScanWriter’s Check Balance feature automatically calculates the balance that ScanWriter captured by date and compares it to the balance found on the source document. Identify any differences in the ‘balance difference’ column and directly edit the data on the fly for that period. Then just recalculate the balance. When you see ‘0.00’s in the balance difference column for each period, you know your data is correct.

Using ScanWriter’s exclusive data accuracy check features, you can ensure 100% accuracy with every QuickBooks import or Excel export. ScanWriter’s features make data quality management painless, quick and easy.

To learn more request a free ScanWriter demonstration or contact us at (800) 688 – 4281.

*analysis of various studies report

How to Upgrade Your Accounting Status in 2017

How to Upgrade Your Accounting Status in 2017

What are the big career changes you want to make in the new year? Is it a promotion or a raise? Maybe it’s expanding your business or simply just lightening your physical workload?

Whatever it is…we’ve never seen a more ideal time for professional improvement. With the help of technology, you can now take career changes into your own hands, throwing traditional practices behind you and capitalizing on the resources ahead of you.

Until now, traditional accounting practices like manual data collection and manual data entry have quite frankly been robbing your business of precious time and downplaying your professional expertise. As an accountant, it’s your job to measure and advise the health of businesses, not spend all your time keying in information back and forth between financial documents and accounting software.

This new year, upgrade your accounting status! Take on more clients, offer more services and best of all earn more, all while reducing your workload with ScanWriter.

Easy, Cost Effective Technology Solutions
Time Savings

Technology like integrative data automation software is an easy, cost effective solution to collect, cleanse and organize data from financial statements – in just minutes. With a simple workstation installation, proprietary softwares automatically connect to your accounting software (Excel, QuickBooks, etc.). All you have to do is scan paper documents or browse for PDFs within the data automation software and watch it populate the data. Leading data automation softwares, like ScanWriter, can process a year’s worth of statements in under 5 minutes. Accuracy check features are available to help verify 100% data accuracy and enhance data for optimal analysis. After just a few short minutes of enhancement and accuracy checks, data automation software will automatically convert the data to your accounting software with one simple click.
More time savings means more time to service current clients and more time to take on new clients.

Prepare for Analysis

Not only do these softwares help save 90% more time overall, they also help streamline and enhance financial analysis. Add item or field customizations, set rules and create a straightforward document management workflow for every client or project. Abilities like these help enhance your client experience and support a level of expertise outside of traditional accounting services.

Spend more time analyzing your client’s business health and provide a deeper level of business advising – strengthening client relationships and expanding your overall business opportunities.

Leverage your accounting expertise and reduce your physical workload all while gaining opportunities to increase profits, and improve and restructure your billing methods.

Request a FREE online ScanWriter demonstration today!

4 Ways to Grow Your Business Using Data Automation Technology

4 Ways to Grow Your Business Using Data Automation Technology

In a recent Accounting Professional Survey *100% of respondents said TIME is the limiting factor of [their] success. It’s apparent that the accounting industry is plagued with heavy restrictions due to the requirements of both of physically straining mass data entry and every day general business practices. TIME is eaten away by the stress of just staying afloat. So how can today’s accountants reverse this TIME consuming practice – all while increasing revenue and decreasing costs?

  1. Start Making Technology Work For You

Yes, new technology can be scary, but choose one that isn’t! It’s time for you to join the modern world and find a technology that works for YOU. For accountants, technology can actually help relieve the stress of unnecessary time consuming tasks like manual data entry, saving 90% more time every day! Look for a data automation software that makes it easy. Make sure it can convert anything from paper or PDF bank statements, credit card statements to bills, invoices and more straight into your accounting software. Proprietary software, like ScanWriter, offers a three step process that organizes and simplifies the data automation process for accountants. It easily walks you through the process of data capture and data cleansing, all while automatically converting that data into your accounting software – in just minutes. ScanWriter helps accountants enter a year’s worth of statements in under 5 minutes – now that’s a technology that works for YOU. Check it out here.

  1. Take on More Clients

When you decide to invest in data automation software and eliminate time consuming tasks like manual data entry, you open up doors to growing your business. Data automation software helps complete client projects faster – without sacrificing quality. Therefore, you can use your time to faster service current clients and allow more time for new clients, all while providing a supreme customer experience.

  1. Expand Your Expertise

With more time on your side, you can take on new challenges and expand your professional skillset. As an accountant, you have more to offer your clients than merely entering their data in to a spreadsheet or QuickBooks. Start digging deeper and offer financial advice based on their business practices. After all, you are the expert! Take the time to learn new skills and continue growing your business.

  1. Reduce Costs

When you use data automation software more projects and more clients doesn’t mean you need more hands. Keep your resources and human cost to a minimum while completing the maximum amount of work.

Saving 90% more time with data automation software, like ScanWriter, helps you increase revenue and decrease costs – all while creating a top of the line customer experience. Try it out today or contact us to learn more about how data automation software can help grow your business today!

*2016 Personable Inc. Accounting Professional Survey

How Data Capture Sets the Stage for Data Analysis

How Data Capture Sets the Stage for Data Analysis

Joe is working on a financial investigation. He has hundreds of paper and PDF bank statements, bills, and records to investigate, but only a month to do so. Not to mention three other projects going at the same time. Sound familiar?

So Joe sends those documents off to his trusted data entry clerk to be keyed into an investigation friendly format, and weeks later he finally receives his data via an Excel file. Now there’s already two major problems with this process:

  1. Joe has to trust that every piece of data has been accurately recorded
  2. Joe has lost a week or more of investigation time

Now Joe’s scrambling to dive into the Excel file and locate the key data indicators for the case – sacrificing the quality of the investigation as well as the quality of his additional projects in his race against the clock.

We know from this scenario that the greatest factors to set the stage for an efficient investigation are TIME and ACCURACY. Your investigation starts there. The faster you can capture and organize your data into an easy to read – 100% accurate file, the more time you have to conduct an in depth thorough investigation for every case.

Data capture software will eliminate these investigation hurdles and prepare your data for the ultimate data analysis.

Start here….

Step 1 Document Types

Don’t limit yourself. Find a data capture software that can pull data from any computer generated document, like bank statements, bills, invoices, phone records, highway passes and more.

Step 2 Speed Test

Ensure your software can capture transactions at 1 -5 seconds per page, allowing for optimal time savings no matter how many statements need processed.

Step 3 Transaction Types

Most data entry softwares are limited by the type of data they can capture. Make sure the software you choose is able to recognize the TYPE of data you would like to capture, from standard fields like the Amount, Date and Check Number to custom fields like the City and State of each transaction.

Step 4 Accuracy Checks

Accuracy is key. What good does a data entry software serve if you can’t guarantee the data is 100% accurate? Look for specialized features within the data capture software to ensure all data can be captured fully and accurately.

Step 5 The Final Export

Check the final outcome! Review the data capture’s full and final exported data file to make sure the data is clean, organized and easy to continue with the investigation.

Step 6 Data Analysis

The right data capture software will set YOU up for success. Look for a data capture software that partners with data analytics softwares, like Microsoft’s Power BI. Enhance your final exported data file with visual reports and graphics, leveraging every investigation with fast, easy to understand data analysis.


Smart data capture software can be the changing force of your entire investigation process. Learn more about how ScanWriter and Power BI have partnered to bring you a streamlined data capture and analysis process.

What Sets ScanWriter Apart From the Rest?

There’s no doubt, ScanWriter is THE leader in automated data entry. But WHY, you ask? Here’s FIVE reasons ScanWriter trumps the rest…

Quality Data Over Raw Data:

ScanWriter doesn’t just automate your data, it customizes data the way YOU choose and according to your needs. ScanWriter can pull ANY data from your digital document. Generate specific templates that pull exactly what data you need to carry out your project. Are you investigating financial statements? ScanWriter can categorize fields like city and state. It can even read multiple accounts and separate data according to specific account expenses and deposits. And when it’s done reading and organizing your data, you don’t just receive a cluttered list of data. You get a customized, clean, organized and actionable file – instantly.

So Much More Than Financial Data:

With ScanWriter, you’re not limited to all those bills, bank and credit card statements. It reads every digital document from checks, invoices and wire transfers to cell phone records, lab reports and contracts. As long as your document is computer generated, ScanWriter can get the job done.

Complete Security:

Many data entry softwares are run though the cloud. Heck, most things are moving to the cloud! But with the cloud comes more security risks. Personable Inc. is dedicated to the protection of your data, that’s why ScanWriter is run through Personable Inc’s exclusive in house systems. Personable Inc. offers industry standard firewall software to protect your data and state-of-the-art SMP processing servers. With 24/7 maintenance and instantly scalable storage, you can rest assure your data is ALWAYS secure.

Exclusive Features:

Exclusive features like Direct Source Mapping and Compare Data are just a few of the many features ScanWriter has to offer. Step by step, ScanWriter guides your data to complete accuracy. Follow Scanwriter’s exclusive color coding system to identify and ensure data accuracy. Clean up your data description and pull the actual vendor name for easier recognition. You can even map specified data directly back to the source document after your file has already been exported to Excel and QuickBooks. All these features and more ensure accuracy and save you 90% more time.

Always Growing:

ScanWriter never stops growing. At Personable Inc., we are always working on new features and looking for ways to make your life easier. Tell us about your experience and let us know how you think we should expand ScanWriter features! ScanWriter updates are consistently available for download.

Learn more when you request a FREE online ScanWriter demonstration instantly.

what sets scanwriter apart from the rest-